Accounts Payable Coordinator

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Revised on August 9th, 2022

Website Boiron USA

World Leader in Homeopathy


Coordinates activities of calculating, processing, posting, verifying, and maintaining data and payments to accounts payable by performing the following duties.


  • Analyzes and processes new supplier requests and records in the system
  • Answers supplier inquiries
  • Performs invoice research and follow up
  • Analyzes supplier accounts and negotiates extended terms with vendors when cash is restricted
  • Ensures optimization of any possible discounts for early payments
  • Enters and validates purchase invoices for payment
  • Prepares accounts payable payments
  • Handles voiding, cancellation and/or reissuance of payments
  • Maintains accounts payable files
  • Prepares analysis of accounts and balance sheet reconciliations, as required
  • Books journal entries into General Ledger
  • Reconciles corporate credit card statements
  • Processes T&E Expenses in a timely manner and coordinates with HR for file exchange
  • Obtains W-9s and other contact information from vendors, as needed, to ensure accuracy in the A/P system
  • Prepares monthly reconciliation of subsidiary accounts to general ledger and intercompany worksheets
  • Prepares bank reconciliations on a monthly basis
  • Handles fixed assets in JDE Fixed Asset module and reconciles with JDE General ledger
  • Handles fixed assets inventory on a yearly basis
  • Analyzes department expenditure and provides details to departments, as needed
  • Develops and implements record keeping system, forms, policies, and procedures related to billing, processing payments, and other accounts payable activities
  • Tracks all company assets and books additions/disposals/depreciation
  • Ensures the confidentiality and security of all financials
  • Maintains and tracks prepaid expenses
  • Other duties as assigned


  • Education: BS/BA with concentration in Accounting or Finance or equivalent experience.
  • Minimum two years Accounts Payable or equivalent Accounting experience.
  • Ability to work under pressure and within time limits.
  • Ability to work independently with minimal supervision/guidance and coordinate activities of others within area of responsibility.
  • Knowledge of general accounting practices, accounts payable invoice processing.
  • Knowledge of applicable federal tax guidelines and tax laws.
  • Must have strong quantitative and proficient Excel/spreadsheet skills
  • Must be organized, accurate with detail, multi-task, and work under minimal supervision
  • Must have excellent communication and interpersonal skills to build cooperative working relationships within teams and across functions, as well as with external contacts
  • Ability to maintain confidentiality concerning financials
  • JDE software experience preferred

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