Accounts Payable Coordinator

Summary:

Coordinates activities of calculating, processing, posting, verifying, and maintaining data and payments to accounts payable by performing the following duties.

Responsibilities:

• Analyzes and processes new supplier requests and records in the system
• Answers supplier inquiries
• Performs invoice research and follow up
• Analyzes supplier accounts and negotiates extended terms with vendors when cash is restricted
• Ensures optimization of any possible discounts for early payments
• Enters and validates purchase invoices for payment
• Prepares accounts payable payments
• Handles voiding, cancellation and/or reissuance of payments
• Maintains accounts payable files
• Prepares analysis of accounts and balance sheet reconciliations, as required
• Books journal entries into General Ledger
• Reconciles corporate credit card statements
• Processes T&E Expenses in a timely manner and coordinates with HR for file exchange
• Obtains W-9s and other contact information from vendors, as needed, to ensure accuracy in the A/P system
• Prepares monthly reconciliation of subsidiary accounts to general ledger and intercompany worksheets
• Prepares bank reconciliations on a monthly basis
• Handles fixed assets in JDE Fixed Asset module and reconciles with JDE General ledger
• Handles fixed assets inventory on a yearly basis
• Analyzes department expenditure and provides details to departments, as needed
• Develops and implements record keeping system, forms, policies, and procedures related to billing, processing payments, and other accounts payable activities
• Tracks all company assets and books additions/disposals/depreciation
• Ensures the confidentiality and security of all financials
• Maintains and tracks prepaid expenses
• Other duties as assigned

Requirements:

• Education: BS/BA with concentration in Accounting or Finance or equivalent experience.
• Minimum two years Accounts Payable or equivalent Accounting experience.
• Ability to work under pressure and within time limits.
• Ability to work independently with minimal supervision/guidance and coordinate activities of others within area of responsibility.
• Knowledge of general accounting practices, accounts payable invoice processing.
• Knowledge of applicable federal tax guidelines and tax laws.
• Must have strong quantitative and proficient Excel/spreadsheet skills
• Must be organized, accurate with detail, multi-task, and work under minimal supervision
• Must have excellent communication and interpersonal skills to build cooperative working relationships within teams and across functions, as well as with external contacts
• Ability to maintain confidentiality concerning financials
• JDE software experience preferred